Annonce
Rekrutteringsfirma

Executive Assistant

Indrykket: 15.11.2021

TEMP-TEAM A/S, Storkøbenhavn

Bain & Company is looking for an Executive Assistant for our Copenhagen Office to support and work closely with Partners and Managers within the firm. In order to succeed in this role you need to be a problem-solver and have organizational skills given complex calendar management and operating in a fast-paced environment. Furthermore, the ideal candidate will have outstanding communication and writing skills, and will be resourceful in building trust and relationships with external stakeholders, as well as across the organization.

Key Responsibilities:
  • Successfully managing a hectic and ever-changing diary
  • Proactively predict when schedules are likely to change and make adjustments where necessary, ensuring all participants are fully informed of all changes
  • Re-scheduling complex meetings - and travel itineraries at short notice
  • Coordinate complex travel itineraries and administer the timely procurement of visas and other travel documentation
  • Provide detailed travel itineraries for each trip and ensure relevant travel documentation is collated and presented well ahead of time
  • Build and maintain co-operative relationships with clients and colleagues at all levels both internally and externally
  • Prudent handling of confidential and highly sensitive information on a regular basis and act as a liaison to the Partner and other colleagues
  • Proactively manage the partner’s client development efforts, including building relationships to get to that important first meeting and beyond
  • Coordinating preparatory meetings, lunches, dinners and events
  • Update the Bain client database (Microsoft CRM) fully with all contact data and actions and maintain partner’s contact database
  • During regular communication meetings provide updates for projects, diary appointments, etc.; managing their “to do” lists and generally being proactive in thinking about what you can take on in order to leverage their time
  • Organize conferences and events, as required
  • Manage expenses, timesheets and mileage reporting on a regular basis as agreed with the partner

Qualifications and Experience

  • B.A. degree or equivalent combination of education and experience required
  • Minimum of 3 years of executive support experience required
  • Strong proficiency in Microsoft Office Suite (Microsoft Outlook, Word, Excel and PowerPoint)
  • High level of written and spoken English and Danish


Personal Attributes:
As a person you need excellent customer service, communication and organizational skills. You also need the ability to work productively both independently and as part of a team in a demanding, high standards environment. A high level of professional manner and appearance is required. You have strong organizational skills and good attention to detail with ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information. Furthermore, you should be are a strong team player, collaborative, resilient, and flexible, with a good sense of humor.

Information
What Bain & Company can offer you:
  • An international and diverse work environment
  • To be an integral part of a high-achieving and fun team
  • A newly, beautifully renovated office in the heart of Copenhagen
  • Lunch provided together with all your peers

Apply
If you are interested and feel you are the right person for the job, do not hesitate to send a short application along with your resume. TEMP-TEAM A/S is responsible for this recruitment and all inquiries must be directed to TEMP-TEAM.

Regarding corona

We are taking the corona situation very serious and follow the rules and guidelines given by the Government and Danish institutions; Sundhedsstyrelsen, Udenrigsministeriet og politiet.

We value personal meetings and appreciate the possibility of having interviews in our offices. However, we also offer interviews on Teams or Skype.
TEMP-TEAM

TEMP-TEAM A/S is a national recruitment and temp agency with eight local branches in Denmark. We have more than 40 years of experience within staffing and covers a wide range of branches. We provide an excellent service of high quality and a close personal contact to our candidates and clients.

TEMP-TEAM is a part of JuhlerGroup - an international group of recruitment agencies.


Bain & Company is looking for an Executive Assistant for our Copenhagen Office to support and work closely with Partners and Managers within the firm. In order to succeed in this role you need to be a problem-solver and have organizational skills given complex calendar management and operating in a fast-paced environment. Furthermore, the ideal candidate will have outstanding communication and writing skills, and will be resourceful in building trust and relationships with external stakeholders, as well as across the organization.
  • Successfully managing a hectic and ever-changing diary
  • Proactively predict when schedules are likely to change and make adjustments where necessary, ensuring all participants are fully informed of all changes
  • Re-scheduling complex meetings - and travel itineraries at short notice
  • Coordinate complex travel itineraries and administer the timely procurement of visas and other travel documentation
  • Provide detailed travel itineraries for each trip and ensure relevant travel documentation is collated and presented well ahead of time
  • Build and maintain co-operative relationships with clients and colleagues at all levels both internally and externally
  • Prudent handling of confidential and highly sensitive information on a regular basis and act as a liaison to the Partner and other colleagues
  • Proactively manage the partner’s client development efforts, including building relationships to get to that important first meeting and beyond
  • Coordinating preparatory meetings, lunches, dinners and events
  • Update the Bain client database (Microsoft CRM) fully with all contact data and actions and maintain partner’s contact database
  • During regular communication meetings provide updates for projects, diary appointments, etc.; managing their “to do” lists and generally being proactive in thinking about what you can take on in order to leverage their time
  • Organize conferences and events, as required
  • Manage expenses, timesheets and mileage reporting on a regular basis as agreed with the partner
  • Successfully managing a hectic and ever-changing diaryProactively predict when schedules are likely to change and make adjustments where necessary, ensuring all participants are fully informed of all changesRe-scheduling complex meetings - and travel itineraries at short noticeCoordinate complex travel itineraries and administer the timely procurement of visas and other travel documentationProvide detailed travel itineraries for each trip and ensure relevant travel documentation is collated and presented well ahead of timeBuild and maintain co-operative relationships with clients and colleagues at all levels both internally and externallyPrudent handling of confidential and highly sensitive information on a regular basis and act as a liaison to the Partner and other colleaguesProactively manage the partner’s client development efforts, including building relationships to get to that important first meeting and beyondCoordinating preparatory meetings, lunches, dinners and eventsUpdate the Bain client database (Microsoft CRM) fully with all contact data and actions and maintain partner’s contact databaseDuring regular communication meetings provide updates for projects, diary appointments, etc.; managing their “to do” lists and generally being proactive in thinking about what you can take on in order to leverage their timeOrganize conferences and events, as requiredManage expenses, timesheets and mileage reporting on a regular basis as agreed with the partnerQualifications and ExperienceQualifications and Experience
  • B.A. degree or equivalent combination of education and experience required
  • Minimum of 3 years of executive support experience required
  • Strong proficiency in Microsoft Office Suite (Microsoft Outlook, Word, Excel and PowerPoint)
  • High level of written and spoken English and Danish
  • B.A. degree or equivalent combination of education and experience requiredMinimum of 3 years of executive support experience requiredStrong proficiency in Microsoft Office Suite (Microsoft Outlook, Word, Excel and PowerPoint)High level of written and spoken English and DanishInformation
  • An international and diverse work environment
  • To be an integral part of a high-achieving and fun team
  • A newly, beautifully renovated office in the heart of Copenhagen
  • Lunch provided together with all your peers
  • An international and diverse work environmentTo be an integral part of a high-achieving and fun teamA newly, beautifully renovated office in the heart of CopenhagenLunch provided together with all your peersApply
    If you are interested and feel you are the right person for the job, do not hesitate to send a short application along with your resume. TEMP-TEAM A/S is responsible for this recruitment and all inquiries must be directed to TEMP-TEAM.ApplyRegarding corona Regarding coronaSundhedsstyrelsenUdenrigsministerietpolitiet
    TEMP-TEAMTEMP-TEAMTEMP-TEAM A/S is a national recruitment and temp agency with eight local branches in Denmark. We have more than 40 years of experience within staffing and covers a wide range of branches. We provide an excellent service of high quality and a close personal contact to our candidates and clients.

    TEMP-TEAM is a part of JuhlerGroup - an international group of recruitment agencies.
    TEMP-TEAM A/S is a national recruitment and temp agency with eight local branches in Denmark. We have more than 40 years of experience within staffing and covers a wide range of branches. We provide an excellent service of high quality and a close personal contact to our candidates and clients.

    TEMP-TEAM is a part of JuhlerGroup - an international group of recruitment agencies.

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