People Operations Specialist (HR Admin)

Indrykket: 10.2.2020

Vivino ApS, København

We’re changing the way people enjoy wine, and consequently disrupting one of the oldest industries on the planet. By harnessing the power of technology and social behavior, we’ve created the world’s largest - and smartest - wine community and marketplace. Over the next ten years, the global market for online wine sales is expected to grow significantly and Vivino will be at the forefront of this growth. Now is the time to join a fast paced and growing team.

Based in Copenhagen and reporting to the People & Culture Lead, the People Operations Specialist is responsible for facilitating all actions that help employees be productive at work. In this role you’ll be expected to treat employees as internal customers and always strive to increase their satisfaction. Key to this role is a very high degree of forthcomingness and a love for all things operations and administration.


  • Support employees on a day-to-day basis and answer questions about benefits and company policies
  • Facilitate all steps of the recruiting process and provide assistance to hiring managers
  • Ensure a smooth onboarding flow for new Vivino employees
  • Secure an equally smooth and secure offboarding flow
  • Administrate and keep HR systems up to date (We use BambooHR, Gmail, Peakon, Slab and Workable, to name a few)
  • Secure legal compliance in all aspects of Human Ressources: GDPR, labour law, employment agreements
  • Responsible for coordinating payroll in Copenhagen and all EU/UK countries, working closely with outsourced payroll officers in each individual country
  • Ensure that Vivino receives appropriate refunds for parental and sick leave, etc.


  • Minimum 2 years’ work experience with similar tasks
  • High level of service mindedness and a can-do attitude
  • A passion for administration tasks
  • You’re a rockstar at communicating in English and proficient in Danish
  • A knack for creating solid processes that make everyone’s lives easier
  • You’re not an asshole!



Vivino is the world's largest online wine marketplace and most downloaded wine app, powered by a community of millions of wine lovers. Vivino’s unique wine shopping experience leverages community data to suggest personalized wine recommendations for each individual user. In addition to making wine discovery fun and effortless, Vivino is the best place for wine drinkers to buy wine. The Vivino app is available for download on Android and Apple devices.

We are a fast paced, growing team with offices in San Francisco, California and Copenhagen, Denmark. We also have teams around the world in the UK, Netherlands, Italy, Spain, Germany, France, Ireland and Hong Kong.

Our team is passionate about our core purpose - to empower people everywhere to enjoy wine to the fullest. We do that every day by building technology and leveraging data that puts the power back in the hands of the consumer. We do not see wine as a commodity, but as an offering of a cultural experience that was once out of reach for many, but is now open to everyone.


  • Always Strive for Better
  • Work Together
  • Earn and Offer Trust
  • Be Approachable
  • Lead with Data


  • Awesome work culture with few formal procedures and limits
  • A diverse team of many nationalities
  • Possibility to visit our San Francisco office
  • Friday wine bar with free wine
  • Lunch catering
  • Pension plan
  • Health insurance
  • Discounts on wine purchases

We also learn about and explore the wonderful world of wine together on a regular basis through tastings and events. A passion for and interest in wine is helpful, but not required.


Vivino is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status and veteran status or any other characteristic protected by applicable federal, state, or local law.


To apply for this position, click here.
Kontaktoplysninger Klik for yderligere info: Se annoncen hos Vivino ApS...
Vivino er verdens største online markedsplads for vin og den mest downloadede vin app, drevet af et fællesskab af millioner. Vivino’s unikke vin shopping oplevelse bruger fællesskabsoplysninger til at foreslå personlige anbefalinger af vin, og gør vinoplevelsen og indkøbet af vin sjov, tilgængelig og ubesværet for vindrikkere på alle niveauer. Vivino-appen kan downloades på Android- og Apple-enheder.