Production Scheduling Assistant
Logistics
[xxxxx]’ Global Demand and Production Planning department is looking for an engaged and energetic Production Scheduling Assistant to drive cross-functional activities securing the
delivery of critical medicine, on time, every time!
In this role, you will play a key part in supporting day-to-day operations by ensuring accurate documentation, strong Good Manufacturing Practice (GMP) compliance, and efficient coordination across Production, Quality and Global Supply Chain stakeholders. To do so, you will be able to rely on a dedicated team who
plays to win! Join partners who own it and make everyday matterOur environment is characterized by strong teamwork, knowledge sharing and a commitment to continuous improvement. We value a supportive culture where colleagues speak truth, help each other and work together across departments to ensure stable and efficient production.
“This role sits at the heart of our production flow. You will work closely across functions and have a direct impact on ensuring that life-critical medicines reach patients on time. It’s a unique opportunity to combine structure, collaboration and purpose in a highly dynamic environment." says hiring manager Juan-Martin.
Your job as production scheduling assistant
You will play an important role in keeping production activities running smoothly by ensuring that the right documentation and information are in place at the right time. Working closely with colleagues across Production, Planning and Quality, you help create the structure and coordination needed for efficient and compliant operations.
In practice, your responsibilities will include: - Prepare, review and manage production documentation for sterile production, micronisation, and manual processes
- Consolidate batch records and ensure that all production documentation is complete, accurate and compliant before production start
- Verify batch numbers, product information and required approvals
- Coordinate with Production, Planning and Quality to secure documentation readiness
- Resolve documentation gaps or discrepancies prior to execution
- Support adequate execution by distributing and following-up on production documentation
- Maintain proper filing, traceability, and compliance with GMP and internal procedures
- Support audits and inspections by presenting and explaining batch documentation
- Participate in continuous improvement initiatives related to documentation processes and workflows
- Translate monthly plans into precise Enterprise Resource Planning (ERP) Work Orders
Opportunity for development and responsibilityAt Xellia, every colleague matters. As a small organization, we provide space for individual growth and responsibility. If you are motivated to learn, develop and take ownership, you will find strong support and opportunities to grow your expertise.
Who are youTo succeed in this role, you bring a structured approach, a collaborative mindset and a strong sense of responsibility for quality and compliance.
We are looking for a colleague who: - Is used to a GMP environment (pharmaceutical, biotech, or medical device industry)
- Is acquainted with production documentation and batch records (review experience is an advantage)
- Has a structured and detail-oriented approach to workThrives in a collaborative environment and communicates effectively across functions
- Is proactive, solution-oriented, and comfortable handling multiple tasks
- Has an educational background within Manufacturing or Life Sciences
Interested in joining us?Please submit your application as soon as possible. We only accept applications through our official job postings to ensure compliance with GDPR.
If you have any questions about the position, feel free to contact the hiring manager Juan-Martin Ciganda on
[xxxxx] for more information.
Please apply no later than May 3.
We look forward to hearing from you.
[xxxxx] is the global leader in fermentation-based, non-beta-lactam anti-infectives, supplying Active Pharmaceutical Ingredients (APIs) and Finished Dosage Forms (FDFs) to over 500 pharmaceutical companies across 80 countries.
Recognized by the World Health Organization and the European Union for our critical medicines, we play a vital role in combating severe infections and antimicrobial resistance. Headquartered in Denmark, we operate manufacturing sites in Copenhagen, Denmark; Budapest, Hungary; and Taizhou, China, with R&D and commercial operations in seven additional locations globally. As the only European manufacturer of several key anti-infectives and with a heritage spanning over 120 years, we are driven by purpose and progress.
With more than 1100 employees, our impact starts from within. We offer a workplace where ideas, curiosity, and initiative thrive, and where your role evolves with your ambition. Instead of rigid structures, we provide real responsibility, freedom to explore, and support to grow. Together, we shape not only the future of our company and the development of our people, but also the health of communities worldwide.
Further information aboutXellia can be found at:
[xxxxx]Connect with us on LinkedIn
