Executive Assistant & Project Manager, WU

The Executive Assistant & Project Manager in Water Utility delivers comprehensive administrative and operational support to both the Head of Solutions & Marketing and the Head of Safe Water, enabling smooth coordination, clear communication, and effective execution of strategic priorities. In addition, the role oversees a range of projects within WU Solutions & Marketing. Success in this position calls for sound judgment, exceptional organizational skills, and the capacity to handle multiple responsibilities in a dynamic, fast‑moving environment.

What is the job about?
Executive Support

Manage and maintain the calendars for the two WU LT members, including scheduling meetings, prioritizing appointments, and resolving conflicts.
Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
Prepare and edit correspondence, presentations, and reports for internal and external stakeholders.

Meeting & Event Coordination

Organize and facilitate leadership meetings, workshops, and team events.
Prepare agendas, take minutes, and track action items to ensure timely follow-up.

Communication Management

Act as a liaison between the VP and internal/external stakeholders, ensuring timely and accurate information flow.
Screen and prioritize emails, calls, and requests, responding on behalf of the VP when appropriate.

Project & Administrative Support

Assist in coordinating strategic projects and initiatives within WU Solutions & Marketing.
Maintain filing systems, databases, and confidential records.
Support budget tracking and financial follow-up for the department.

Your main responsibilities:

Proactive Planning: Anticipates needs and prepares ahead to ensure smooth operations.
Stakeholder Management: Builds strong relationships and communicates effectively across all levels.
Detail: Delivers accurate work under tight deadlines without compromising quality.
Confidentiality & Integrity: Maintains trust and discretion in handling sensitive information.
Adaptability: Responds quickly to changing priorities and demonstrates resilience under pressure.
Technology Savvy: Leverages digital tools to optimize efficiency and collaboration.
Ownership & Accountability: Takes initiative and ensures follow-through on commitments.

Your background
We imagine that you have:

Bachelor’s Degree, associate’s degree or equivalent work experience
Industry, market and business environment
Experience driving processes within Administration and Business Support.
Ability to lead processes or projects.
Most likely to have several years of relevant work experience before entering level besides formal education
Ability to lead a business process within Administration and Business Support.
Technical, functional and professional
Proven experience supporting key business initiatives.
Possess strong knowledge of best practices and relevant practices, systems in Administration and Business Support

What’s in it for you?

What are your goals? Here at [xxxxx] it’s our mission to help you develop and fulfil your ambitions, both career and personal. We are guided by our six core values, and you’ll find that your fresh ideas will be welcomed and make a difference in everything from local to large-scale global projects. You’ll encounter colleagues from all over the world both as part of your daily work, supporting and all the while broadening each other’s cultural horizons.

In addition, your day-to-day benefits include:

Flexible working hours; home office possibility and equipment; up to 3 days’ paid leave for volunteering
Annual bonuses, parental support, internal well-being consultants and programmes, engaging team buildings
Diverse, inclusive environment with employee-led forums offering colleagues a safe place to connect and share openly
Long-term career development with regular dialogue, as well as continuous learning and development opportunities

Do you want to learn more?
If you have questions or would like to know more about this position, please Ask Møller-Nielsen, Vice President Head of Solutions and Marketing Water Utility at amoellernielsen@[xxxxx].com

If this job sounds appealing, please send your resume by clicking “Apply”.

To dig deeper into the [xxxxx] universe, follow us on LinkedIn or Youtube, and to get to know some of your future colleagues and why they love working at [xxxxx], check out Meet our people.

We look forward to hearing from you.