PA & HR office coordinator

Are you an experienced, service-minded professional who loves creating structure, enabling leaders, and keeping a busy HR organisation running smoothly? Do you thrive in a fast-paced, global environment where we set high standards, empower each other, and believe that strong collaboration makes us all better?... If so, then this role could be a perfect match.

We are currently looking for PA & HR Office Coordinator to join our Global HR team in Copenhagen.

This person will report directly into the Executive Assistant to the CHRO and play a key role in supporting the CHRO Office, while also providing PA support to our SVP of Global HR Business Partnering. The role is split between supporting the CHRO Office and serving as PA to the SVP, giving you a unique position at the centre of our global HR organisation.

A central role supporting the CHRO Office and the SVP

In this role, you will help keep the HR function aligned, energised, and running efficiently. You will partner closely with the SVP to manage calendars, travel, and meetings, while also supporting the Executive Assistant across daily operations You need to be agile and flexible, while staying focused and rigours in supporting the function. Your ability to think ahead, stay structured, and maintain an overview in a high-performing environment will be key.

Your responsibilities will include:

PA Support to SVP (~ 50%)

• Complex calendar and diary management

• Scheduling, planning and preparing meeting materials and agendas

• End-to-end travel planning, itineraries, bookings and logistics

• Expense handling

• Assisting with presentations and documents

• Keeping agenda and cadence for the global business partner team meetings and event

• Acting as a trusted partner and point of contact for stakeholders

CHRO Office & EA Support (~ 50%)

• Supporting the Executive Assistant with coordination and execution of CHRO Office activities

• Planning and organising internal meetings, workshops, off-sites and team moments

• Preparing materials and presentations for CHRO Office initiatives

• Coordinating travel and logistics when needed

• Managing expenses, Acubiz/Basware, purchase orders and general admin

• Supporting onboarding experiences for new joiners in HR

• Ensuring a smooth, welcoming, and well-functioning office environment

• Driving small well-being initiatives and everyday touches that enhance the atmosphere

• Ad hoc support across the HR function

What we’re looking for

Strong experience from a PA, coordinator, or executive support role and enjoy being the person who creates structure and enables leaders to succeed.

You bring:

• Solid experience with executive/PA support

• Excellent calendar management skills

• A resilient mindset and ability to manage busy periods calmly

• Strong coordination skills with high attention to detail

• Experience planning travel, events, and off-sites

• A proactive and solution-oriented mindset

• A service-first attitude with a warm and positive personality

• Strong communication skills in English

• Proficiency in Microsoft Office, especially PowerPoint

The team

Our culture - High-performing and human!

We are a team that delivers at a high level while staying grounded, collaborative, and supportive.

We believe in empowerment, accountability, and collaboration – and we genuinely enjoy working together.

If you thrive in an environment where professionalism and fun go hand in hand, you will feel right at home.

Did we get your attention?

If you see yourself in the position and would like to become a part of [xxxxx]’s future, please do not hesitate to apply. We look forward to hearing from you!

We process applications on a continuous basis, which is why we encourage you to send your application as soon as possible.

You can also read more about [xxxxx] on our corporate site www.[xxxxx]group.com

Icing on the cake You will be working out of our beautiful Head Office in Copenhagen V, established in 2016 and designed to unite and inspire our teams. Besides our beautiful interior design we are also proud of our LEED Gold Certification for Energy and Environmental Design. This means that we use as few natural resources as possible and that we use them with respect. The result is a professional and dynamic space that is unique, comfortable and inspirational – and delivers a true [xxxxx] experience to anyone who works here or comes to visit.

About [xxxxx]

[xxxxx] is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. [xxxxx] jewellery is sold in more than 100 countries through 6,800 points of sale, including more than 2,700 concept stores.

Headquartered in Copenhagen, Denmark, [xxxxx] employs 37,000 people worldwide and crafts its jewellery using only recycled silver and gold. [xxxxx] is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. [xxxxx] is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 31.7 billion (EUR 4.2 billion) in 2024.

At [xxxxx], we believe that creating an inclusive and diverse workplace and reflecting societal diversity in our customer engagement is essential to delivering on our company purpose: to give a voice to people’s loves. We dedicate ourselves to fostering, cultivating and preserving a culture of inclusion and diversity where everyone feels respected and valued

Recognised by the Financial Times as one of Europe’s Best Workplaces and ranked #1 among Danish companies, [xxxxx] is committed to building an inclusive and diverse workplace. We believe that reflecting the diversity of society in how we engage with our customers is essential to fulfilling our purpose: to give a voice to people’s loves. We are dedicated to nurturing a culture where everyone feels respected, valued, and empowered to thrive.