Facilities Coordinator

Be at the forefront of delivering a positive office experience as a cultural ambassador, community advocate, and service leader. In this role, you will provide workplace services and support to enhance individual well-being, personal productivity, and organizational effectiveness, while also understanding Facility Management, Supplier Management, and Health and Safety. As part of the Workplace Experience team, the Facilities Coordinator is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and managing all employee-facing services, as well as overseeing the facilities and assets in a compliant and safe manner.
What You Will Do:

• Service Coordination: Oversee Conference & Meeting Room Support, Meeting & Event Support, Office Supply Management, and Furniture Management and Space Reset, ensuring smooth operations and effective resource allocation.
• Administrative Support: Assist the Workplace Experience leadership team with general administrative tasks, including HR administration and reception coordination. Provide support for the Workplace Experience team through expense management, meeting coordination, and maintenance of office equipment.
• Client and Vendor Relations: Maintain close cooperation with the client onsite, responding to requests and complaints regarding Workplace Experience services. Manage relationships with vendors providing services to the office, ensuring high-quality service delivery.
• Program Management: Ensure the accuracy, production, quality, and retention of program materials while adhering to brand guidelines. Utilize and maintain databases and digital tools associated with service delivery.
• Onboarding and Compliance: Administer the onboarding process for team members and third-party service providers, and assist in completing the office Business Continuity Plan. Oversee Health & Safety inspections and incident reporting to ensure compliance with safety standards.
• Safety Initiatives: Complete required HSE training and follow all safety policies and procedures. Actively participate in HSE-related programs and report any conditions that could lead to accidents or injuries.

What You Will Need:

• Minimum of 2-3 years of related experience (e.g., Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) preferred; facility or office management experience is a plus.
• Fluency in Danish.
• English language skills at a minimum B2 level.
• Strong communication skills, including the ability to interpret instructions and respond to inquiries or complaints.
• Ability to understand and carry out general instructions and solve problems effectively.
• Intermediate skills with Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and comfort with new technologies.
• Understanding of safe work practices and the ability to apply appropriate material handling techniques.

What We Offer:

• Opportunities for professional development and growth within CBRE GWS.
• Join an international client in a dynamic and fast-growing company.
• Comprehensive benefits package.

What You Will Do: What You Will Do:

• Service Coordination: Oversee Conference & Meeting Room Support, Meeting & Event Support, Office Supply Management, and Furniture Management and Space Reset, ensuring smooth operations and effective resource allocation.
• Administrative Support: Assist the Workplace Experience leadership team with general administrative tasks, including HR administration and reception coordination. Provide support for the Workplace Experience team through expense management, meeting coordination, and maintenance of office equipment.
• Client and Vendor Relations: Maintain close cooperation with the client onsite, responding to requests and complaints regarding Workplace Experience services. Manage relationships with vendors providing services to the office, ensuring high-quality service delivery.
• Program Management: Ensure the accuracy, production, quality, and retention of program materials while adhering to brand guidelines. Utilize and maintain databases and digital tools associated with service delivery.
• Onboarding and Compliance: Administer the onboarding process for team members and third-party service providers, and assist in completing the office Business Continuity Plan. Oversee Health & Safety inspections and incident reporting to ensure compliance with safety standards.
• Safety Initiatives: Complete required HSE training and follow all safety policies and procedures. Actively participate in HSE-related programs and report any conditions that could lead to accidents or injuries.

Service Coordination: Oversee Conference & Meeting Room Support, Meeting & Event Support, Office Supply Management, and Furniture Management and Space Reset, ensuring smooth operations and effective resource allocation.

Administrative Support: Assist the Workplace Experience leadership team with general administrative tasks, including HR administration and reception coordination. Provide support for the Workplace Experience team through expense management, meeting coordination, and maintenance of office equipment.

Client and Vendor Relations: Maintain close cooperation with the client onsite, responding to requests and complaints regarding Workplace Experience services. Manage relationships with vendors providing services to the office, ensuring high-quality service delivery.

Program Management: Ensure the accuracy, production, quality, and retention of program materials while adhering to brand guidelines. Utilize and maintain databases and digital tools associated with service delivery.

Onboarding and Compliance: Administer the onboarding process for team members and third-party service providers, and assist in completing the office Business Continuity Plan. Oversee Health & Safety inspections and incident reporting to ensure compliance with safety standards.

Safety Initiatives: Complete required HSE training and follow all safety policies and procedures. Actively participate in HSE-related programs and report any conditions that could lead to accidents or injuries.

Service Coordination: Oversee Conference & Meeting Room Support, Meeting & Event Support, Office Supply Management, and Furniture Management and Space Reset, ensuring smooth operations and effective resource allocation.Administrative Support: Assist the Workplace Experience leadership team with general administrative tasks, including HR administration and reception coordination. Provide support for the Workplace Experience team through expense management, meeting coordination, and maintenance of office equipment.Client and Vendor Relations: Maintain close cooperation with the client onsite, responding to requests and complaints regarding Workplace Experience services. Manage relationships with vendors providing services to the office, ensuring high-quality service delivery.Program Management: Ensure the accuracy, production, quality, and retention of program materials while adhering to brand guidelines. Utilize and maintain databases and digital tools associated with service delivery.Onboarding and Compliance: Administer the onboarding process for team members and third-party service providers, and assist in completing the office Business Continuity Plan. Oversee Health & Safety inspections and incident reporting to ensure compliance with safety standards.Safety Initiatives: Complete required HSE training and follow all safety policies and procedures. Actively participate in HSE-related programs and report any conditions that could lead to accidents or injuries.

What You Will Need: What You Will Need:

• Minimum of 2-3 years of related experience (e.g., Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) preferred; facility or office management experience is a plus.
• Fluency in Danish.
• English language skills at a minimum B2 level.
• Strong communication skills, including the ability to interpret instructions and respond to inquiries or complaints.
• Ability to understand and carry out general instructions and solve problems effectively.
• Intermediate skills with Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and comfort with new technologies.
• Understanding of safe work practices and the ability to apply appropriate material handling techniques.

Minimum of 2-3 years of related experience (e.g., Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) preferred; facility or office management experience is a plus.

Fluency in Danish.

English language skills at a minimum B2 level.

Strong communication skills, including the ability to interpret instructions and respond to inquiries or complaints.

Ability to understand and carry out general instructions and solve problems effectively.

Intermediate skills with Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and comfort with new technologies.

Understanding of safe work practices and the ability to apply appropriate material handling techniques.

Minimum of 2-3 years of related experience (e.g., Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) preferred; facility or office management experience is a plus.Fluency in Danish.English language skills at a minimum B2 level.Strong communication skills, including the ability to interpret instructions and respond to inquiries or complaints.Ability to understand and carry out general instructions and solve problems effectively.Intermediate skills with Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and comfort with new technologies.Understanding of safe work practices and the ability to apply appropriate material handling techniques.
What We Offer: What We Offer:

• Opportunities for professional development and growth within CBRE GWS.
• Join an international client in a dynamic and fast-growing company.
• Comprehensive benefits package.

Opportunities for professional development and growth within CBRE GWS.

Join an international client in a dynamic and fast-growing company.

Comprehensive benefits package.

Opportunities for professional development and growth within CBRE GWS.Join an international client in a dynamic and fast-growing company.Comprehensive benefits package.