Associate Specialist, Global Executive Search

Associate Specialist, Global Executive Search
Do you want to be a part of the world’s biggest jewellery brand and support the hiring of our global leaders? Do you enjoy working in a truly international environment with colleagues around the world on a daily basis? Do you enjoy working in a fast-paced, agile and collaborative culture? Are you a highly organised and proactive individual who takes pride in your work?

If yes, then we have an exciting opportunity for you! We are looking an Associate Specialist to join our recently established Global Executive Search team based in [xxxxx] HQ. The team advises and supports our executives and senior leaders on all hiring related decisions for our VP and SVP level positions. We identify, engage, assess, and hire exceptional leaders both from within the business and externally. Strategic workforce and succession planning and talent mapping/pipelining are also part of our scope.

Your role as Global Executive Search Associate Specialist:
You will play a key role in coordinating the activity of [xxxxx]’s Global Executive Search team and facilitate the hiring of senior leaders across all functions and geographies. The role has a broad and varied set of responsibilities, ranging from coordinating each step of the Executive Search process, project management, tracking and reporting, invoice and expense processing, to booking travel and organising team meetings and events.

Your responsibilities include:

• Coordinate the end-to-end Executive Search process, including kick-off meetings, group updates, reporting and analysis, and multiple stages of virtual and in-person interviews involving cross-functional stakeholders
  
  

• Build strong relationship with key internal stakeholders to facilitate a high-quality, swift and seamless Executive Search process
  
  

• Lead the coordination of our leadership assessment tool as part of the Executive Search process, including request submission and report preparation
  
  

• Oversee a purpose-built and efficient system for the Executive Search team’s data storage and management
  
  

• Organise travel arrangements, both domestic and international, for candidates as part of the Executive Search process
  
  

• Ownership over team budgeting, invoicing and expense processes
  
  

• Represent [xxxxx] by welcoming and hosting guests at our Global HQ
  
  

• Support readiness ahead of key meetings (coordinate pre-reads, collect necessary information)
  
  

• Support ad-hoc projects depending on interest and capacity, including talent mapping and research for specific roles being worked
  
  

• Support data collection and analysis on team performance and metrics
  
  

• Support event, training and workshop planning
  
  

• Take meeting minutes and support summarizing action plans for key meetings
  
  

• Maintain information and knowledge sharing across project teams and cross-functional colleagues
  
  

What is needed to succeed?

• Proven experience as a successful Executive Search/Recruitment Analyst or Coordinator, Project Manager or Executive Assistant (EA), ideally within a global organisation
  
  

• Exceptional organizational skills and attention to detail
  
  

• Experience coordinating interviews and meetings across large groups and different time zones
  
  

• Highly proactive with a bias for action and ability to navigate complexity and ambiguity
  
  

• Ability to multitask, prioritise and operate under time pressure and to strict deadlines
  
  

• Team player with a very strong drive to collaborate and quickly build relationships
  
  

• Strong communication skills – articulate, credible, clear, ability to be persuasive
  
  

• Confident interacting with key internal and external stakeholders
  
  

• Confident welcoming and hosting guests to global HQ
  
  

• Comfortable collating and organizing data and statistics
  
  

• Experience putting together concise summaries, reports and decks
  
  

• Experience handling invoice processes
  
  

• Strong skills with Microsoft Office (other CRM/ATS/Project Management software a plus)
  
  

• Fluent English (additional languages a plus)
  
  

About [xxxxx]
[xxxxx] is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. [xxxxx] jewellery is sold in more than 100 countries through 6,800 points of sale, including more than 2,700 concept stores.

Headquartered in Copenhagen, Denmark, [xxxxx] employs 37,000 people worldwide and crafts its jewellery using only recycled silver and gold. [xxxxx] is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. [xxxxx] is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 31.7 billion (EUR 4.2 billion) in 2024.

At [xxxxx], we believe that creating an inclusive and diverse workplace and reflecting societal diversity in our customer engagement is essential to delivering on our company purpose: to give a voice to people’s loves. We dedicate ourselves to fostering, cultivating and preserving a culture of inclusion and diversity where everyone feels respected and valued.