Executive Assistant

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København K

Opportunity


Imagine picking a random spot on a world map, chances are Maersk, the global shipping giant, won't be too far away. It's amazing to think that 90% of everything we buy and use, from the shoes on our feet to the phones in our pockets, were most likely transported by a Maersk vessel across the sea.

If you're someone who wants to make a difference in people's lives all around the world, then this opportunity is definitely worth checking out. At Maersk, you'll be faced with a diverse range of challenging business issues that will push you to grow and learn. You'll also get to interact with key stakeholders at all levels of management, giving you a chance to build a strong professional network.

And the best part? You'll be working with people from different cultures and countries, which means you'll be exposed to a whole new world of ideas and perspectives. So, if you're ready to take on this exciting adventure, keep reading!

The Role:

This is a flexible role where remote working and in office days change from week to week where Denmark public holidays, including summer break, are enjoyed. We have great Maersk benefits at our Esplanaden campus including an on-site gym and handball courts, gift shop with exceptional wine and onsite baked bread, physio, optometrist and a private chef crafted menus using locally sourced ingredients for breakfast, lunch and snacks throughout the day, whichever hours you prefer.

You’ll have the opportunity to support the Chief Data Officer, responsible for all data, insights and AIML working with all business and technology teams. To be considered for this role, previous experience as an executive assistant supporting executives and senior management (ideally in an international environment).

The environment is fast-paced, demanding, and ever-changing, and requires someone who is adaptable, a self-starter, and a skilled problem solver with the drive to get things done and ensure that the VP's day-to-day operations run smoothly. This requires a high degree of building relationships with all stakeholders, professionalism, discretion, and organizational skills. Some specific duties include;

  • Managing the VP's schedule: You will be responsible for scheduling meetings, appointments, and conference calls for the VP, and ensuring that all appointments are added to their calendar in a timely manner. You may also need to coordinate with other members of the executive team to schedule joint meetings.
  • Coordinating travel: You will be responsible for making travel arrangements for the VP, including booking flights, hotels, and rental cars, and ensuring that all necessary travel documents are in order.
  • Managing expenses: You will be responsible for managing the VP's expenses, including tracking receipts, preparing expense reports, and submitting them for reimbursement.
  • Attending meetings: You may be required to attend meetings with the VP, take notes, and prepare meeting summaries.
  • Assisting with special projects: You may be asked to assist with special projects, such as orchestrating and support team-wide events for technology and the CDO team.
  • Handling correspondence: You will be responsible for screening and prioritizing the VP's emails, phone calls, and other correspondence. You may be required to draft and edit correspondence on behalf of the VP, including letters, memos, and reports

Here's what we're looking for, in order of importance:

  • Your stakeholder management skills are exceptional with highly effective working relationships with the executive assistant community, senior management, vendors, business leaders, board members, and others encountered in the course of work.
  • You're a natural at taking ownership of tasks and seeing them through to completion. You have outstanding administrative and organization skills, with a keen eye for detail and the ability to prioritize effectively.
  • You ask questions and learn, providing better support to the team with understanding and incorporating learnings over time.
  • You excel at managing busy calendars and schedules for senior leaders, while understanding the importance of prioritization and being flexible to accommodate changes.
  • Your coordination skills are top-notch - you can handle everything from organizing complex travel logistics to planning team events like functions and town halls.
  • Communication, collaboration, and problem-solving come naturally to you. You're comfortable managing distribution lists, coordinating team-wide communications, proof reading and producing written communications on behalf of the Executive. You're also proficient in PowerPoint, Excel, and Word, as well as all activities within Microsoft Office.
  • You're proactive about preparing online or offline/printed coordination of board documentation, monthly, quarterly, and yearly materials, management proposals, and memos for presentation and review by the Executive.
  • We handle confidential information, so discretion is critical at all times.

We can't wait to see what you'll bring to the team! Apply now!

Having substantial operations in over 130 countries, we work across continents, across cultures and with individuals from all walks of life. This drives our ambition, to create equitable and inclusive workplaces where every individual can have a sense of belonging. As an equal opportunity employer, we do not discriminate on the basis of age, ancestry, national or ethnic origin, race, sex, gender identity or expression, sexual orientation, marital status, parental or caring status, religion or belief, physical or mental disability, long term health condition, pregnancy or parental leave, protected veteran status, or any other classification protected by applicable law. We actively work to address systemic bias and support representation. We therefore encourage all to apply and let us know if you require any reasonable adjustments to be made for your recruitment process. Learn more at: https://www.maersk.com/careers/diversity-equity-and-inclusion



Information og data

Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".

Arbejdsstedet er beliggende i København K.

Jobbet er oprettet på vores service den 23.2.2023, men kan have været deaktiveret og genaktiveret igen.

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Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
  • Administrativ medarbejder
  • København K
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