Executive Assistant

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København

Executive Assistant
People & Organization

Are you ready to make a difference and play a crucial role in an organization dedicated to saving lives? We are a reputable pharmaceutical company with global headquarters in Copenhagen, driven by the noble purpose to save lives through innovating critical care and anti-infective therapies.
As we continue our mission to create innovative development and state-of-the-art manufacturing, we are seeking an exceptional executive assistant to support our new CEO.

The role and impact
As executive assistant, you will be at the heart of our executive leadership team, ensuring the smooth functioning of our CEO and facilitating essential administrative processes while also managing multiple projects, including long-term initiatives.
Your responsibilities will be diverse and impactful, ranging from managing the CEO's busy calendar, composing high-quality communications on their behalf, to coordinating vital interactions with our Board of Directors. Your exceptional organizational skills and keen attention to detail will be pivotal in arranging seamless travel plans and compiling essential documents for crucial meetings.

Specifically, some of your responsibilities would be to:

  • assist the CEO with daily administrative duties and complete a broad variety of administrative tasks which include managing an active calendar of appointments, completing monthly expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
  • produce high-quality, impactful communications on behalf of the CEO
  • serve as the CEO’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating board meetings and all the associated administrative tasks
  • work on multiple projects, ranging from long-term strategic endeavors to addressing urgent issues
  • draft and prepare various documents, such as reports, letters of solicitation, proposals, and communications with stakeholders.


You are an experienced executive assistant who bring:

  • superb organizational skills, excellent attention to detail, and as a commercial acumen, you adeptly handle and prioritize multiple, complex tasks in a fast-paced environment. Your action-oriented problem solver attitude ensures you drive projects to successful outcomes
  • proven skills in building strong relationships with both internal and external stakeholders which allows you to understand the pulse of the company. With excellent verbal communication, you foster collaborative 'business partner' relationships with executives and colleagues throughout the organization
  • a degree possibly within linguistics, languages, economics or business administration
  • exceptional proficiency in both written and spoken English
  • 5+ years’ experience as an executive assistant for senior leaders in a bigger global organization
  • experience in coordinating projects and creating and tracking budgets, demonstrating an analytical mindset to analyze data and derive meaningful insights.


We are excited to hear more about you
We are seeking a candidate who possesses not only the qualifications and skills outlined above but also a genuine desire to learn, embrace challenges with enthusiasm and find joy in their work while having fun and a busy schedule. If you are ready to embark on a journey with us, we invite you to apply with your résumé and application letter in English via the application link no later than 31 August 2023.

Since interviews will be held on a continuous basis, the position may be filled prior to the deadline. If you have any questions, please reach out to Corporate VP, People & Organization, Bjørn Thonvold at +47 94842656 or email [email protected].

Xellia Pharmaceuticals is a specialty pharmaceutical company developing, manufacturing and commercializing anti-infective treatments against serious and often life-threatening bacterial and fungal infections. Headquartered in Copenhagen, Denmark, Xellia has a global footprint with R&D, manufacturing and commercial operations across Europe, Asia, the Middle East and North America. Xellia is wholly owned by Novo Holdings A/S and employs a dedicated team of over 1,800 people.
With over 115 years of experience, Xellia is a world-leading trusted supplier of several important established anti-infective drugs, comprising active pharmaceutical ingredients as well as injectable products. Continuing the Company’s evolution, Xellia is generating an innovative pipeline of value-added anti-infective medicines intended to enhance patient care, providing convenience and ease of use for healthcare professionals.
Together you can help us lead the fight against infections.
Further information about Xellia can be found at: www.xellia.com
Connect with us on LinkedIn


Information og data

Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".

Arbejdsstedet er beliggende i København

Jobbet er oprettet på vores service den 31.7.2023, men kan have været deaktiveret og genaktiveret igen.

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Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
  • Administrativ medarbejder
  • København
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